QFLOW automatically captures electronic invoices from your mailbox, reads their XML, validates them against your purchase orders and receipts, and sends them to your ERP in seconds. Your team reviews; it no longer keys in data.
The manual process of receiving and booking invoices has concrete failure points. QFLOW removes them.
Today your team checks the inbox by hand, spots the invoices and re-keys them into the ERP one by one. Every step is a chance for something to go wrong.
Every electronic invoice comes as two files: the PDF your team reads and the XML DIAN processes. If the data does not match, your books will not match DIAN either.
Which one did you book in the ERP? DIAN validates against the XML; spotting the gap by hand means reading XML, and nobody has time for that.
Finding the email, downloading the ZIP, splitting out the PDF and keying in the data takes about 8.5 minutes per invoice. For a company processing around 250 supplier invoices a month, that is roughly 35 hours of administrative work every month, time that also carries the risk of errors and missed documents.
Your suppliers keep sending invoices to the same inbox. QFLOW does the rest.
It monitors the mailbox and captures the messages carrying the electronic invoice ZIP, whenever they arrive.
From the XML it pulls supplier, number, date, purchase order, line items, taxes and amounts.
The invoice shows in the list with its PDF beside it to confirm the extraction is right.
It is validated against the purchase order and receipts and sent to the ERP in one click, already reviewed.
Real platform screenshots, not mockups.
Every electronic invoice received, organised and ready to process. Number, purchase order, supplier, date, amounts and status at a glance.
Open any invoice and see the original document next to the structured data: net amount, taxes, total and supplier, with line-by-line detail.
Sending to the ERP is never blind. QFLOW queries your ERP live and shows which part and receipt each line maps to, and how the voucher will look, before creating anything.
Upload the received-documents file DIAN generates and QFLOW compares it against your invoices. It answers one question: do I have everything DIAN says was invoiced to me?
Before sending, QFLOW cross-checks each invoice against the purchase order and receipts. Blockers stop the send; warnings let you decide with the facts in front of you.
Real example: the invoice charges 700 units and the ERP only received 600. QFLOW blocks the send before you pay for goods that never entered inventory.
Every function was designed around the real Colombian accounting workflow.
Monitors your mailbox and captures every electronic invoice automatically. None gets lost.
List, filter and look up invoices with line detail, supplier, taxes and status.
Direct send to MAX ERP and Dynamics GP, with no middlemen. Custom connectors for other ERPs.
Compares what DIAN reports against what you hold in the platform and exports the differences.
Invoices for the month, pending and processed, with monthly charts on the home screen.
Log of emails read, ERP send log and traceability of every operation.
Every send attempt is on record, failed ones included, with full detail.
QFLOW does not force you to change systems. It connects to the one you already use.
Validation against purchase orders and receipts, and voucher creation as a draft.
Supplier invoices sent straight into your Dynamics GP accounting.
QFLOW was designed with a connector architecture to integrate with whichever ERP you use.
No invoice gets lost. QFLOW monitors your mailbox and captures every one, whenever it arrives.
Hours of keying are freed up and transcription errors disappear.
The XML is the source of truth and reconciliation catches any gap.
Avoid paying for goods that never entered inventory, duplicate invoices and unagreed prices.
History of emails, invoices and ERP sends for audit.
QFLOW never posts on its own: the document enters the ERP as a draft for review.
QFLOW is part of the Qanttic Smart Factory Suite, alongside MAX ERP, QMES and QVisual.
Book a demo and watch QFLOW process real invoices, connected to your ERP.
The ERP where QFLOW creates your supplier invoice vouchers, validated against orders and receipts.
Take your electronic invoices straight into Dynamics GP accounting.
Visualise spend, suppliers and purchasing with interactive dashboards for management.